Ocean & Air

Air Export – New Air Export Shipment

Create a new air export booking step by step.

The Air Export Booking Information form opens from New Shipment on the Air Export Shipment List. Its steps are Exporter, Booking, Bill To, Consignee, Cargo, Docs & Haz, Routing, Trucking, AR / AP, Agent, Documents and Notes.

Open in Info-X

The screen

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What each number means

  1. 1
    Booking Information

    Form title; File Reference shows (new) until saved.

  2. 2
    Back

    Leave the form.

  3. 3
    More actions

    Extra actions for this booking.

  4. 4
    Print

    Print the booking.

  5. 5
    Email

    Email the booking.

  6. 6
    Save Draft

    Save without submitting.

  7. 7
    Submit Booking

    Create the booking. * fields required.

  8. 8
    Step bar

    Jump to Exporter, Booking, Bill To, Consignee, Cargo, Docs & Haz, Routing, Trucking, AR/AP, Agent, Documents.

  9. 9
    Exporter / Supplier

    Who sends the goods.

  10. 10
    Exporter / Supplier *

    Search and pick the exporter.

  11. 11
    Contact Name *

    Person at the exporter.

  12. 12
    Sales Person

    Salesperson for this booking.

  13. 13
    Phone

    Exporter phone.

  14. 14
    Fax

    Exporter fax.

  15. 15
    Customer Address

    Exporter address.

  16. 16
    Email *

    Exporter email.

  17. 17
    Booking Information

    Main booking settings.

  18. 18
    Office Type *

    Office handling it.

  19. 19
    Routed Booking

    Office it is routed through.

  20. 20
    Operation Contact

    Staff managing it.

  21. 21
    Reference Number

    Created on save.

  22. 22
    Airway Bill Number

    The air waybill number.

  23. 23
    Forwarder Ref. Number

    Forwarder's reference.

  24. 24
    Booking Date *

    Booking date.

  25. 25
    Booking Number *

    Booking number from the airline.

  26. 26
    Customer PO Number

    Customer's order number.

  27. 27
    Bill To Party

    Who pays.

  28. 28
    Same As Customer

    Copy the exporter as bill-to.

  29. 29
    Bill To Party

    Pick the paying party.

  30. 30
    Bill To Address

    Their address.

  31. 31
    Contact / Phone / Fax / Email

    Bill-to contact details.

  32. 32
    Email Draft for HBL

    Where the house bill draft goes.

  33. 33
    Email for MBL

    Where the master bill goes.

  34. 34
    Consignee Information

    Who receives the goods.

  35. 35
    Consignee *

    Pick the consignee.

  36. 36
    Consignee Address

    Their address.

  37. 37
    Email for Docs

    Where documents are sent.

  38. 38
    Cargo Information

    The goods.

  39. 39
    Piece / Type *

    Pieces and packing.

  40. 40
    Description

    What the goods are.

  41. 41
    Length / Width / Height / Type

    Size and unit.

  42. 42
    Wt. KGS / LBS

    Actual weight.

  43. 43
    Vol Wt. LBS / KGS

    Calculated size weight.

  44. 44
    Add

    Add the row to the list below.

  45. 45
    Cargo list

    Rows added; Action edits or deletes.

  46. 46
    Totals

    Pieces, weight and volume totals.

  47. 47
    Total Chargeable Wt. - KGS

    Weight the airline charges on.

  48. 48
    Commodity *

    Type of goods.

  49. 49
    Harmonized Codes / Schedule B

    Customs code.

  50. 50
    Cargo Value

    Value of the goods.

  51. 51
    Nature and Qty / Class / Comm. Item No.

    Extra cargo details.

Hover a number to highlight its explanation. Click the screenshot to zoom.

Part 2 — Docs, hazardous cargo, routing & trucking

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What each number means

  1. 1
    Docs Alert & Haz Cargo Info

    Hazards, insurance and airline type.

  2. 2
    Hazardous Cargo

    Yes if dangerous goods.

  3. 3
    Document Request To Customer

    Tick to ask the customer for documents.

  4. 4
    Insurance Status

    Yes if insured.

  5. 5
    Air Line

    Carrier (airline) or NVOCC.

  6. 6
    Name of NVOCC

    NVOCC name, if chosen.

  7. 7
    Trucking Status

    No Status, Carrier Trucking or House Trucking.

  8. 8
    Routing Information

    Flight legs.

  9. 9
    From / To Airport

    Departure and arrival airports.

  10. 10
    By Airline / Contract # / Flight #

    Airline, contract and flight number.

  11. 11
    ETD / ETA

    Departure and arrival dates.

  12. 12
    Delete leg

    Remove this row.

  13. 13
    Add Routing Row

    Add another flight leg.

  14. 14
    Move Type *

    Airport-to-Airport, door moves, etc.

  15. 15
    Door Location

    Address for door moves.

  16. 16
    Tender/CO Date

    Cut-off date.

  17. 17
    Origin Address

    Pickup address.

  18. 18
    Destination Address

    Delivery address.

  19. 19
    Trucking Instructions

    Pickup trucking.

  20. 20
    Trucker

    Trucking company and address.

  21. 21
    Trucking Internal Remarks

    Staff notes.

  22. 22
    Rate Agreed (Trucker)

    Agreed trucking rate.

  23. 23
    Rate for wait time/hour

    Waiting charge.

  24. 24
    Loading Remarks For Trucker

    Notes for the driver.

  25. 25
    Loading Date / Time

    When loading happens.

  26. 26
    Cargo Pickup at

    Pickup place.

  27. 27
    Drop-off

    Drop-off place.

Part 3 — Charges, agent, documents & notes

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What each number means

  1. 1
    A/R & A/P Information

    Revenue and cost charges.

  2. 2
    Freight as Agreed

    Show freight as 'as agreed' instead of amounts.

  3. 3
    Office / Routed / Both

    Which charges to show.

  4. 4
    Charges area

    Appears once Office Type or Routed Booking is chosen.

  5. 5
    Agent & Remarks

    Overseas agent and notes.

  6. 6
    Overseas Agent

    Destination agent.

  7. 7
    Overseas Agent Details

    Agent address and contacts.

  8. 8
    Customer Remarks

    Notes for the customer.

  9. 9
    Document & Attachments

    Upload documents — available after saving.

  10. 10
    Notes

    Add notes — available after saving.

  11. 11
    Required fields

    * fields must be filled.

  12. 12
    Back

    Leave the form.

  13. 13
    Save Draft

    Save without submitting.

  14. 14
    Submit Booking

    Create the booking.

Key areas

1

Parties

Exporter / supplier, bill-to party and consignee with addresses and contacts.

2

Booking

Office, routed booking, operation contact, airway bill number, booking date and booking number.

3

Cargo

Pieces, dimensions and weights with automatic totals and chargeable weight, plus commodity and HS code.

4

Docs & routing

Hazardous cargo, insurance, airline type, trucking status, flight legs, move type and addresses.

5

Trucking, charges & remarks

Trucker, pickup and drop-off, AR / AP charges, overseas agent and customer remarks.

How to use it

  1. 1On Air Freight → Export → Shipment List click New Shipment — the form opens in a new tab.
  2. 2Pick the Exporter / Supplier, contact name and email.
  3. 3Choose Office Type and enter Booking Date and Booking Number.
  4. 4Add the consignee and, if different, the bill-to party.
  5. 5Add cargo rows with Add, then fill Commodity.
  6. 6Enter the flight legs (from / to airport, airline, flight, ETD, ETA) and Move Type.
  7. 7Add trucking details if we collect the cargo.
  8. 8Click Save Draft, or Submit Booking when complete. Documents and notes can be added after saving.

Tips

  • Fields marked * must be filled before Submit Booking will accept the booking.
  • Tick Bill To Party Same As Customer to skip retyping the bill-to details.
  • Use Add Routing Row for each flight leg when the cargo changes planes.