Accounting

New Journal Entries

Post a manual debit / credit entry to the ledger.

Click New Journal Entry on the Journal Entries page to open this pop-up. Set the date and type, add at least two lines with accounts and amounts, and save once total debits equal total credits.

Open in Info-X

The screen

12345678910111213141516171819

What each number means

  1. 1
    New Journal Entry

    The pop-up for posting a manual journal entry to your ledger.

  2. 2
    Close

    Closes the pop-up without saving.

  3. 3
    Create

    Saves the entry. It only works when debits equal credits.

  4. 4
    Entry Details

    Date, type and description of the entry.

  5. 5
    Journal Date

    Required. The date the entry is posted on.

  6. 6
    Type

    Required. e.g. Manual Entry, Adjustment or Opening Balance.

  7. 7
    Description

    What the entry is for, e.g. month-end accrual.

  8. 8
    Journal Lines

    The debit and credit lines of the entry.

  9. 9
    Lines count

    How many lines the entry has.

  10. 10
    Add Line

    Adds another line. You need at least two.

  11. 11
    Account

    Pick the ledger account from your Chart of Accounts.

  12. 12
    Line Description

    Optional note for this line.

  13. 13
    Debit

    Amount debited to the account on this line.

  14. 14
    Credit

    Amount credited to the account on this line.

  15. 15
    Delete line

    Removes this line.

  16. 16
    Total Debit / Total Credit

    Sums of all debit and credit lines.

  17. 17
    Total debit

    Total of the Debit column.

  18. 18
    Total credit

    Total of the Credit column.

  19. 19
    Difference / Balanced

    Debits minus credits. It must show $0.00 — Balanced before you can save.

Hover a number to highlight its explanation. Click the screenshot to zoom.

Key areas

1

Entry Details

Journal date, type and description.

2

Journal Lines

Account, line description, debit and credit for each line.

3

Totals

Total debit, total credit and the difference, which must be zero.

How to use it

  1. 1On Accounting → Journal Entries click New Journal Entry.
  2. 2Check the Journal Date and Type, and add a description.
  3. 3Click Add Line at least twice.
  4. 4Pick an account on each line and enter its debit or credit.
  5. 5When the Difference shows Balanced, click Create.

Tips

  • Each line normally has either a debit or a credit, not both.
  • Create stays blocked until debits and credits match exactly.