Ocean & Air

Air Export – New Air Export Rate Quote

Build an air export quotation step by step.

Air Export Rate Quote opens from New Rate Quote on the Air Export Rate Quote List. It has 7 steps: Customer, Other Info, Cargo, Trucking, Routing, Charges and Remarks.

Open in Info-X

The screen

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What each number means

  1. 1
    Air Export Rate Quote

    Form title — create and manage an air rate quote.

  2. 2
    Back

    Leave without saving.

  3. 3
    Save Quote

    Save the quote. All * fields must be filled.

  4. 4
    7-step bar

    Jump to Customer, Other Info, Cargo, Trucking, Routing, Charges or Remarks.

  5. 5
    Customer Information

    Who the quote is for.

  6. 6
    Customer / Shipper *

    Search and pick the customer — details fill in.

  7. 7
    Contact Name

    Person at the customer.

  8. 8
    Telephone

    Customer phone.

  9. 9
    Email

    Customer email.

  10. 10
    Company Name / Address *

    The customer's address.

  11. 11
    Fax

    Customer fax.

  12. 12
    Other Information

    Quote settings.

  13. 13
    Office Type *

    Office issuing the quote.

  14. 14
    Quote #

    Created automatically when saved.

  15. 15
    Quoted By *

    Who prepared the quote.

  16. 16
    Transport *

    Air, Air-Freighter, Air-Passenger or Air-Express.

  17. 17
    Rate Valid To *

    Last day the price is good.

  18. 18
    Rate Valid From *

    First day the price is good.

  19. 19
    Sales Person *

    Salesperson for this customer.

  20. 20
    Airline

    Airline quoted.

  21. 21
    IATA Code

    Airline IATA code.

  22. 22
    Airline contract#

    Contract number with the airline.

  23. 23
    Cargo Information

    The goods being flown.

  24. 24
    Add Cargo

    Add another cargo row.

  25. 25
    Piece / Package type *

    Number of pieces and how they are packed.

  26. 26
    Description

    What the goods are.

  27. 27
    Length / Width / Height / Type *

    Dimensions and unit (CM, feet, inch, MT).

  28. 28
    Weights *

    Actual weight in KGS or LBS.

  29. 29
    Volume Weight

    Calculated size weight.

  30. 30
    Delete row

    Remove this cargo row.

  31. 31
    Total Pieces

    Sum of pieces.

  32. 32
    Total WT. LBS / KGS

    Total actual weight.

  33. 33
    Total Volume WT.

    Total size weight.

  34. 34
    Total Chargeable WT. - KGS

    The weight the airline charges on.

  35. 35
    Trucking Information

    Pickup trucking.

  36. 36
    Trucker

    Trucking company.

  37. 37
    Routing Information

    Route and goods.

  38. 38
    Commodity *

    Type of goods.

  39. 39
    Haz Cargo

    Yes if hazardous.

Hover a number to highlight its explanation. Click the screenshot to zoom.

Part 2 — Trucking, routing, charges & remarks

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What each number means

  1. 1
    Trucker Details

    Notes on the trucker.

  2. 2
    Loading Status

    Live Load, Drop & Pick or No Status.

  3. 3
    Warehouse

    Warehouse used.

  4. 4
    Warehouse Details

    Warehouse notes.

  5. 5
    Pickup Required

    Yes if we must collect the cargo.

  6. 6
    Move Type *

    Airport-to-Airport, Door-to-Door, Door-to-Airport or Airport-to-Door.

  7. 7
    Door Location

    Pickup or delivery address for door moves.

  8. 8
    Airport of Loading *

    Departure airport, with Airport Code.

  9. 9
    Airport of Discharge *

    Arrival airport, with Airport Code.

  10. 10
    Final Destination

    Final place, if beyond the airport.

  11. 11
    Transit Time

    Days in transit.

  12. 12
    Insurance Required

    Yes to add cargo insurance.

  13. 13
    Door Delivery Required

    Yes if we deliver to the door.

  14. 14
    Charges

    Price lines.

  15. 15
    Add Charge

    Add a charge line.

  16. 16
    ALL IN

    One all-inclusive price.

  17. 17
    Description *

    Charge name.

  18. 18
    Currency / ROE *

    Currency and rate of exchange.

  19. 19
    W/M

    Charge by weight or measure.

  20. 20
    Sell Rate *

    Price to the customer.

  21. 21
    Buy Rate *

    Your cost.

  22. 22
    Cal On

    How it is calculated (e.g. lumpsum).

  23. 23
    Account

    Vendor account.

  24. 24
    Delete

    Remove the charge.

  25. 25
    Total Buy

    Total cost.

  26. 26
    Total Sell

    Total price.

  27. 27
    Total Profit

    Sell minus buy.

  28. 28
    Profit Margin (%)

    Profit as a percentage.

  29. 29
    Remarks & Notes

    Text for staff and customer.

  30. 30
    Internal Remarks

    Only staff see these.

  31. 31
    Country Clause

    Clause for the country; + adds one.

  32. 32
    Customer Remarks

    Printed for the customer.

  33. 33
    Required fields

    * fields must be filled.

  34. 34
    Back

    Leave the form.

  35. 35
    Save

    Save the quote.

Key areas

1

Customer & other info

Customer contact details, office, quoted by, transport type, validity dates, sales person and airline.

2

Cargo

One row per piece group with package type, dimensions and weight; totals and chargeable weight are calculated for you.

3

Trucking & routing

Trucker, warehouse, pickup, commodity, move type, airports, transit time, insurance and door delivery.

4

Charges & remarks

Sell and buy rates per charge with total profit and margin, plus internal remarks, country clause and customer remarks.

How to use it

  1. 1On Air Freight → Export → Rate Quote List click New Rate Quote — the form opens in a new tab.
  2. 2Pick the Customer / Shipper and check the address.
  3. 3Choose Office Type, Transport, Rate Valid From / To and Sales Person.
  4. 4Add cargo rows (pieces, package type, size, weight) — the chargeable weight is worked out for you.
  5. 5Enter Commodity, Move Type, Airport of Loading and Airport of Discharge.
  6. 6Add charges with sell and buy rates and check the profit margin.
  7. 7Write remarks, then click Save Quote.

Tips

  • Fields marked * must be filled before Save Quote will accept the quote.
  • Airlines charge on the chargeable weight — the higher of actual and volume weight.
  • Tick ALL IN to show a single all-inclusive price to the customer.